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Select the type of large multi-person, multi-vendor event you would like
to host. A Party or Convention are preferred since just about everyone
will understand the players and they are not so complex that you can get
lost in the complexity. Check with me first if you want to go off
script here, remember I have to evaluate and grade them. Having
said this, my whole point of not giving you an event to plan and allowing
you to select your own event is to allow you to plan something you would
be interested in actually doing. I want you to be motivated to complete
the labs associated with this assignment so I will let you go off scriptwithin reason to get your motivation.
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Create a 1 page outline or overview of the components of your event, to
Assist you I have created a set of minimum requirements below, you can
exceed these minimums as much as you like.
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Minimum Requirements for your Event:
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Support People - Your event will require at least 10 people to perform the
tasks for your event. Take a shot at giving them jobs now, I will let you
adjust your work force as we proceed into the class.
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Guests - Your event will host a minimum of 100 Guests. They can all be
one group or guest type or they can be from multiple groups.
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Venue - Your event will require at least 1 venue which you do not own.
you will have to schedule and rent this venue. Remember, your venue
must support the other aspects of your event.
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Food - You will have to provide at least 2 meals at a minimum for your
event. Obviously, someone will need to be on top of getting the food
from the market to the guest tables.
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Lodging - You have over 100 guests, some of them will be from out of the
area, you will need to arrange in advance where they are going to stay.
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Attendance - How are you going to plan if you do not know who will be
attending? At the heart of your planning process is the acquisition of
the information about who will be coming. From this you get "How many
guests", "Cancellations", "Additions" and much more.
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Entertainment - You will need to entertain the people. Even if you have
selected a convention as your event you will employ entertainment at
least twice during your event. Now if you did select a Convention and
you are hosting seminars, someone will need to coordinate that as well.
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Event Duration - At a minimum you will plan an all day event, however,
it will be a better tool for you to use in the future if it is a multi
day event. Realize that event if the event itself is only 1 day long, the
effort needed to make the event happen will be weeks or months long.
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Your one page overview for this lab should be broken down by the way you
plan to distribute the effort (who does what). This summary should not exceed
1 page in length (we will call it the Executive summary). You can have more
planning, and it will come in handy later in the class, but all I want for
this assignment is the 1 page Executive Summary.
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