The PMBOK
Project Management Best Practices
A good portion of this lecture comes from Wikipedia and the PMI and AXELOS websites
The Players in Project Management
There are 2 Primary Players in the Project Management
Certification Industry each with it’s own geographical territory
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Some countries have their Own
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https://www.pmaj.or.jp/ENG/index.htm
What is The Purpose of the PMBOK
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Where can I find the PMBOK
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What is Unique to the PMBOK
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What is The PMBOK Intersect
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Other PMBOK Tangents
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AXELOS - PRINCE2
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Key features of PRINCE2:
Focus on business justification
Defined organization for the project management team
Product-based planning approach
Emphasis on dividing project into controllable stages
Flexibility applied at a level appropriate to the project
PMBOK VS PRINCE2
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5 – Processes
Initiating
Planning
Execution
Control & Monitoring
Closure
9 – Knowledge Areas
Integration
Scope
Time
Cost
Quality
Human Resources
Communications
Risk
Procurement
7 – Processes
SU – Start Up of a Project
IP – Initiating a Project
DP – Directing a Project
CS – Controlling a Stage
SB – Managing Stage Boundaries
MP – Managing Product Delivery
CP – Closing a Project
7 – Principles
Continued Business Justification
Learn From Experience
Defined Roles and Responsibilities
Manage by Stages
Manage by Exemption
Focus on Products
Tailor to suit Project Environment
PMBOK VS PRINCE2
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More Descriptive in Nature
Describing a Concept allowing interpretation
More Prescriptive in Nature
Outlining a set of rules to be followed
Scope
Focus on the Project Manager
Scope
Addresses entire Project Team
Not Covered by Comparison
How to adapt the process
Guidance & Approvals beyond the Charter
Not Covered by Comparison
Contract Management
People Management
Both of these process groups are recognized Worldwide
Certifications in Project Management
Both of the 2 major players offer PM Certifications
https://www.axelos.com/
https://www.pmi.org
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PMBOK - Processes
PMBOK Process - Initiating
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PMBOK Process - Planning
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PMBOK Process - Execution
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Tasks completed during the
Execution Phase include:
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PMBOK Process – Control & Monitoring
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Project Objectives:
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PMBOK Process - Closure
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Regression analysis: This
technique analyzes the
interrelationships between
different project variables that
contributed to the project
outcomes to improve
performance on future projects
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PMBOK – Knowledge Areas
PMBOK Knowledge Area - Integration
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PMBOK Knowledge Area - Scope
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Plan Cost Management: used by
a project manager to create the
cost management plan
Estimate Costs: Development of
an approximation of costs
associated with each of the
resources required for all schedule
activities of the project
Determine Budget: Aggregation
the individual activity cost
estimates into a total project cost,
establishes the costs timing
Control Costs: Monitoring the
project budget and managing
variations to the cost baseline
included in the project plan
PMBOK Knowledge Area - Quality
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Quality assurance
By setting up an organized and logical set
of processes and deciding on software
development standards based on best
practices, software developers produce
higher quality software
Quality planning
Quality planning works at a more
granular, project-based level, defining
the quality attributes to be associated
with the output of the project and how
those attributes should be assessed
Quality control
The quality control team tests and
reviews software at its various stages to
ensure quality assurance processes and
standards at both the organizational and
project level are being followed
PMBOK Knowledge Area – Resources
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PMBOK Knowledge Area - Communications
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Plan Communications Management
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Monitor Communications
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PMBOK Knowledge Area - Risk
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PMBOK Knowledge Area - Procurement
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Processes in this area include:
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PMBOK Knowledge Area – Stakeholder Management
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PRINCE2
PRINCE2 Process – Start Up of Project
The project team is
appointed including an
executive and a project
manager, and a project
brief is produced
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PRINCE2 Process – Initiating a Project
The purpose of the Initiating
a Project process is to
understand the work that
needs to be done to deliver
the required products. This
understanding is needed
before deciding to continue
with the project
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PRINCE2 Process – Directing a Project
The purpose of the Directing a
Project process is to enable the
Project Board to be accountable
for the project by making key
decisions, to have overall
control and delegate day-to-day
management of the project to
the Project Manager
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PRINCE2 Process – Controlling a Stage
Which dictates how each
individual stage should be
controlled, including the
way in which work
packages are authorized
and distributed
Authorize a Work Package
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PRINCE2 Process – Managing Stage Boundaries
Prepare for the next
management stage, by providing
the Project Board with
information to make a decision
about the project’s continued
viability. This includes creating a
Stage Plan (or an Exception
Plan), and updating the Project
Initiation Documentation
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PRINCE2 Process – Managing Product Delivery
Controlling the link between the
Project Manager and the Team
Manager(s) by placing formal
requirements on accepting, executing
and delivering project work
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PRINCE2 Process – Closing a Project
Which covers the formal
decommissioning of the
project, follow-on actions
and evaluation of the
benefits
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PRINCE2 Principles
PRINCE2 Principles – Continued Business Justification
The business case is the
most important document,
and is updated at every stage
of the project to ensure that
the project is still viable.
Early termination can occur if
this ceases to be the case
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PRINCE2 Principles – Learn From Experience
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PRINCE2 Principles – Defined Roles and Responsibilities
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PRINCE2 Principles – Manage by Stages
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PRINCE2 Principles – Manage by Exemption
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PRINCE2 Principles – Focus on Products
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PRINCE2 Principles – Tailor to Suit Project Environment
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What Did you Learn ?
https://create.kahoot.it/share/pmbok-prince2/2d3fff49-1abd-4b8c-bed5-fe9a6787a4e5
Reading
https://en.wikipedia.org/wiki/PRINCE2
https://prince2.wiki/
https://www.axelos.com/about-axelos
https://www.cbisco.com.au/2013/01/02/pmbokvsprince2/
https://en.wikipedia.org/wiki/Project_Management_Body_of_Knowledge
https://www.whatisprince2.net/
The Lab
What Would You Recommend?